11 Best AI Meeting Assistants in 2025

Meetings are essential—but capturing everything that happens in them can be chaotic. From key decisions to follow-up tasks, it's easy to lose track of action items, especially when teams are distributed or juggling multiple conversations.

AI meeting assistants solve this by automating the process. These tools join your calls, take notes, summarize discussions, and track next steps—so you don’t have to.

Here are the 11 best AI tools in 2025 that help you run smarter, more actionable meetings.

Why Use AI Meeting Assistants?

AI meeting assistants are no longer nice-to-have—they're essential to running productive, aligned, and efficient teams. These tools go beyond transcription, helping you stay present in meetings while capturing everything that matters.

1. Capture every word, task, and decision—without note-taking fatigue
2. Summarize meetings instantly so you can focus on action
3. Turn insights into tasks, follow-ups, and CRM updates automatically
4. Keep distributed teams aligned with shared, searchable records
5. Eliminate context-switching between calls, notes, and project tools
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1. ClickUp

ClickUp combines your tasks, notes, meetings, and projects into one powerful platform. With its AI Notetaker, meeting content becomes immediately usable—summarized, transcribed, and linked to action items inside your workspace. It’s ideal for teams who want a connected flow from conversation to execution.

Capture meetings with ClickUp AI Notetaker

ClickUp AI Notetaker automatically joins Zoom, Google Meet, or Microsoft Teams meetings, records the conversation, and delivers a detailed summary. You get full transcripts, key highlights, and action items—ready to convert into tasks or Docs.

Use case: A product manager records a sprint planning session, and the AI generates a summary with tagged owners and deadlines for each task.

Create action items from meeting notes

You can highlight key insights from the summary and instantly turn them into ClickUp Tasks. No more forgetting what was said or who’s responsible for follow-up.

Use case: After a customer interview, a UX researcher creates three tasks from the notes to adjust onboarding flow and test usability issues.

Sync meeting outcomes with Docs and Tasks

With ClickUp Docs, your meeting notes live inside your workspace, not on a siloed platform. You can embed tasks, add comments, and tag teammates—all in real time.

Use case: Draft a sprint review Doc, convert takeaways into tasks, and track completion directly in ClickUp.

Use prebuilt templates to structure meetings

ClickUp offers ready-to-use templates for meeting agendas, client calls, retrospectives, and 1:1s. This ensures every meeting is focused, documented, and repeatable.

Use case: A marketing lead runs weekly check-ins using a ClickUp Meeting Minutes Template to log action items and share updates.

Track follow-ups across your workspace

Once tasks are created from meetings, they’re visible in Dashboards, timelines, calendars, and lists. You’ll never wonder what happened after a meeting again.

Use case: The engineering manager reviews a task list created from the previous standup and checks real-time progress via a ClickUp Dashboard.

Integrate AI into every part of your workflow

ClickUp Brain doesn’t just take notes—it connects to Docs, tasks, and timelines. You can ask it to summarize Docs, find answers, or draft follow-up messages right from your workspace.

Use case: A founder asks ClickUp Brain to summarize the last board meeting Doc and draft a follow-up email to investors.

🚀 Why ClickUp Is a Good AI Meeting Assistant

• Teams who want to go from meeting → task → execution in one place
• Managers tired of switching between notetaking and task tools
• Users who need AI to work across meetings, Docs, and projects
• Organizations seeking full visibility and alignment from every call

Try ClickUp for free today!‍

2. Avoma

Avoma is an AI meeting assistant built for sales, customer success, and product teams. It records, transcribes, summarizes, and analyzes meetings—helping teams align on customer insights, decisions, and next steps. It’s especially useful for turning conversations into structured, searchable knowledge.

Record and transcribe meetings automatically

Avoma automatically joins your Zoom, Google Meet, or Microsoft Teams calls to record and transcribe conversations in real time. The transcripts are speaker-labeled and searchable, giving you full context on what was said and by whom.

Use case: A CSM reviews a customer onboarding call transcript to check key pain points and product requests.

Summarize meetings with AI-generated notes

Avoma generates concise summaries with key points, questions, and action items. Notes are available immediately after meetings and can be edited or enriched collaboratively.

Use case: A sales manager reviews the AI summary of a discovery call to prepare for follow-up outreach.

Annotate calls with collaborative notes

During or after a meeting, team members can leave comments, tag colleagues, or highlight important moments directly in the transcript or video.

Use case: A sales rep tags a product manager on a timestamp where the customer requested a new integration.

Analyze meetings with conversation intelligence

Avoma provides insights into talk-to-listen ratios, filler words, topics discussed, and competitor mentions. These analytics help improve performance and coaching across teams.

Use case: A sales enablement lead uses meeting analytics to coach a rep on reducing monologue time in demos.

Create and share playlists of call highlights

Teams can create highlight reels from multiple meetings to share internally or externally. This reduces the need for everyone to attend every call while keeping them informed.

Use case: A product team shares a playlist of customer feature requests with engineers during sprint planning.

Connect meeting insights to your CRM

Avoma integrates with Salesforce, HubSpot, and other tools, so key insights from meetings flow directly into customer records and deal timelines.

Use case: A sales rep syncs discovery notes to Salesforce to ensure the deal record includes the customer’s top priorities.

Why Avoma Is a Good AI Meeting Assistant

• Sales teams looking to capture and review calls with precision
• CS teams that want to document client needs and track outcomes
• Product managers gathering real customer quotes to influence roadmap
• Revenue leaders seeking coaching insights and deal visibility
  
  

3. Sembly AI

Sembly AI is a voice intelligence platform designed to make meetings more actionable. It records, transcribes, and generates insights from conversations across teams, helping product managers, analysts, and executives turn discussions into decisions. Sembly’s standout feature is its AI team member, “Sembly,” which attends meetings on your behalf and delivers smart summaries.

Join meetings with a virtual AI teammate

Sembly’s AI bot can join Zoom, Google Meet, Microsoft Teams, and Webex calls automatically—even if you’re not there. It records the conversation, takes notes, and provides a meeting recap in your workspace.

Use case: A product lead is double-booked and uses Sembly to attend one meeting, returning later to read the auto-generated highlights and transcript.

Generate actionable summaries instantly

After each meeting, Sembly creates a smart summary that includes key decisions, tasks, risks, and follow-ups. You can edit or expand summaries, and tag teammates directly in the content.

Use case: A marketing manager reviews the summary to assign tasks to the design team after a brainstorming call.

Turn meeting insights into tasks automatically

Sembly integrates with task management platforms like Trello, Asana, and Monday.com. Tasks mentioned during the call can be identified and pushed into your existing workflows.

Use case: A decision from a product roadmap call is turned into an Asana task for engineering with due dates and priority.

Identify risks, blockers, and commitments

Sembly’s AI flags risks, decisions, and deliverables using smart categorization. This helps teams follow through on critical outcomes from each meeting.

Use case: A project manager filters meetings to quickly review unresolved risks before stakeholder updates.

Organize meetings into smart categories

Meetings can be sorted and searched by project, team, or keyword. You can also create folders or tags to build an accessible knowledge base of past discussions.

Use case: A team creates a category for user interviews and shares it with the UX department for research analysis.

Access insights through Sembly’s web and mobile app

With cross-platform access, team members can check meeting notes, read summaries, or listen to recordings on the go—ensuring no one falls behind.

Use case: A field salesperson uses the mobile app to check summary notes while commuting between client visits.

Why Sembly AI Is a Good AI Meeting Assistant

• Busy professionals needing meetings captured even in their absence
• Product and project teams looking to track tasks and risks automatically
• Managers building a searchable meeting knowledge base
• Teams integrating call insights directly into project workflows

4. Otter.ai

Otter.ai is one of the most widely used AI transcription tools, built to help individuals and teams capture conversations in real time. From product meetings to customer calls, Otter records, transcribes, summarizes, and shares insights—so nothing important gets lost in translation.

Record and transcribe live meetings

Otter can join Zoom, Google Meet, or Microsoft Teams meetings and begin transcribing in real time. It also supports in-person recordings via mobile or web, ensuring flexibility across use cases.

Use case: A remote team member uses Otter to transcribe a hybrid meeting so they can catch up on missed discussions asynchronously.

Highlight action items and key points automatically

Otter uses AI to detect decisions, tasks, and major themes from your meetings, saving you from having to re-listen to full recordings or manually skim transcripts.

Use case: A UX researcher runs a discovery call and reviews Otter’s key takeaways to pull insights for a feature report.

Collaborate with shared transcripts

Users can annotate, highlight, and comment on specific parts of the transcript. This enables team collaboration without needing to rewatch the entire call.

Use case: A product lead highlights a customer pain point in the transcript and tags a designer to address it in the next sprint.

Search across all your meeting content

Otter offers robust search features, so you can quickly locate specific meetings, keywords, or decisions from your entire archive of transcripts.

Use case: A support manager searches for the keyword “churn” across past meetings to identify common customer complaints.

Integrate with calendars and platforms

Otter connects with Google or Microsoft calendars, automatically detecting scheduled meetings and generating content for them. You can also export content into tools like Dropbox or Notion.

Use case: A sales manager reviews Otter summaries before each client call by syncing their calendar with the app.

Review and share summaries from any device

Whether you’re in the office or on the move, Otter’s mobile and desktop apps keep you connected to your meeting content wherever you are.

Use case: A founder checks a condensed version of an investor meeting while waiting to board a flight.

Why Otter.ai Is a Good AI Meeting Assistant

• Professionals who want real-time transcription without hassle
• Teams collaborating across time zones or hybrid environments
• Leaders who need searchable transcripts and auto-highlights
• Users looking for calendar-integrated summaries and exports

5. Fathom

Fathom is a free AI-powered meeting assistant designed to help teams focus during calls without worrying about note-taking. It records, transcribes, highlights, and summarizes meetings automatically—delivering insights straight to your inbox and CRM. Its emphasis on simplicity and automation makes it a popular choice for sales, success, and product teams.

Record and transcribe without distractions

Fathom joins your Zoom meetings and automatically starts recording and transcribing the conversation. You don’t need to press anything or remember to take notes.

Use case: A sales executive runs a demo call while Fathom handles the full transcription in the background, so they can stay present with the prospect.

Highlight key moments during the call

Clicking a button mid-call allows users to mark important moments—like objections, pricing questions, or action items—for easier review later.

Use case: A customer success manager hits the highlight button when a client requests a specific feature, making it easy to follow up later.

Generate instant call summaries

Fathom emails a summary of every meeting right after it ends. Summaries include key topics, decisions, and next steps—all AI-generated and editable.

Use case: A founder wraps up a partner meeting and receives a summary in their inbox, ready to forward to stakeholders with no edits required.

Sync notes to your CRM or tools

Fathom integrates with tools like Salesforce, HubSpot, Notion, and Slack, letting you push summaries and action items into your workflows with a click.

Use case: A sales manager sends the key takeaways from a prospect call directly into Salesforce, enriching the opportunity record.

Organize meetings by topic or persona

Users can label and organize meetings by customer segment, topic, or team. This helps you maintain a clean library of calls to revisit when needed.

Use case: A PM tags meetings related to onboarding and reviews them weekly to inform documentation updates.

Use across multiple roles and teams

Although designed with sales in mind, Fathom is used by product teams, founders, and consultants who want clean, consistent records of important conversations.

Use case: A solo consultant uses Fathom to keep searchable transcripts of all client engagements and project reviews.

Why Fathom Is a Good AI Meeting Assistant

• Sales and success teams needing fast, accurate call summaries
• Teams that want CRM-ready notes with zero manual effort
• Professionals looking to focus in meetings, not multitask
• Founders and consultants building a call library without extra tools`

6. Supernormal

Supernormal is an AI note-taking assistant that works across popular meeting platforms to record, transcribe, and summarize calls—without needing manual setup. With a strong focus on speed and cross-functional usability, it’s used by teams in sales, product, recruiting, and customer success to streamline post-meeting documentation.

Capture and summarize meetings instantly

Supernormal automatically records and generates meeting summaries with action items, decisions, and participant insights—ready within minutes after the call ends.

Use case: A recruiter finishes a candidate interview and receives a summary in their inbox that’s ready to share with the hiring manager.

Integrate with Google Meet, Zoom, and Teams

The tool supports major video platforms and doesn’t require additional extensions or manual setup—just invite Supernormal to the call.

Use case: A product team uses Google Meet, and Supernormal joins recurring calls to handle consistent note-taking.

Sync notes to CRM and collaboration tools

Supernormal integrates with HubSpot, Salesforce, Notion, Slack, and more, enabling seamless movement of meeting insights into your workflows.

Use case: A sales rep pushes a call summary and next steps directly to HubSpot for deal tracking and follow-up.

Add notes to video recordings

Each recorded meeting includes synced summaries, time-stamped highlights, and editable notes, giving teams a full context playback option.

Use case: A team lead revisits a product feedback call and adds comments to key discussion moments for the PM to review.

Customize summary tone and format

You can tailor summaries to match your brand voice or preferred format—ideal for client-facing roles or internal consistency.

Use case: A consultant adjusts the tone of a summary to a formal style before sending it to an enterprise client.

Organize and search across meetings

Supernormal indexes all past meetings, making it easy to search by keywords, tags, or dates to find past insights quickly.

Use case: A founder pulls up all past investor calls tagged as “Series A” to prepare for follow-up conversations.

Why Supernormal Is a Good AI Meeting Assistant

• Cross-functional teams needing summaries across Zoom, Meet, and Teams
• Professionals looking for fast, editable post-call notes
• Teams integrating AI notes into CRM or project tools
• Recruiters, PMs, and CS reps who value speed and structure

7. tl;dv

tl;dv (too long; didn’t view) is an AI meeting assistant built for product teams, customer-facing roles, and remote teams that rely on detailed, searchable meeting records. It offers automatic recording, transcription, timestamped highlights, and the ability to share key insights with ease—ideal for fast-moving companies that don’t have time to rewatch every call.

Record and transcribe meetings on Zoom and Google Meet

tl;dv integrates directly with Zoom and Google Meet, automatically recording and transcribing meetings without disrupting the flow.

Use case: A product team records their weekly planning session to ensure every decision and dependency is captured accurately.

Highlight important moments live

During calls, users can add timestamped highlights in real time. This helps teams quickly revisit key points without scrubbing through the full video.

Use case: A UX researcher highlights moments when a user expresses friction during a usability test.

Share clips and insights asynchronously

Instead of sending full recordings, tl;dv lets you clip and share only the most important parts—saving everyone time and improving internal communication.

Use case: A customer success manager sends a 2-minute clip of a client concern to the product team for faster triage.

Add tags and speaker labels

The tool automatically detects who’s speaking and allows teams to tag themes like “feature request” or “customer objection” for better filtering later.

Use case: A sales engineer tags moments related to pricing questions to help marketing refine messaging.

Search across all calls

tl;dv uses powerful keyword search across transcripts and summaries, allowing teams to quickly locate insights from hundreds of meetings.

Use case: A founder searches for mentions of “churn” across past customer interviews to identify trends before their next board meeting.

Integrate with Notion, Slack, and CRMs

You can embed call recordings and highlights directly into Notion pages or push them into Slack, HubSpot, or other tools your team already uses.

Use case: A support team drops a client feedback clip into Slack to discuss internally before following up.

Why tl;dv Is a Good AI Meeting Assistant

• Remote teams who rely on async updates and meeting transparency
• Product teams conducting regular user research or discovery
• Customer-facing teams capturing pain points and requests
• Leaders needing fast access to specific meeting moments

8. Fireflies.ai

Fireflies.ai is a versatile AI meeting assistant that records, transcribes, and analyzes conversations from your meetings. Designed for teams of all sizes, it offers collaboration features, automated summaries, and integrations with key tools, making it especially useful for sales, support, and project teams that need structured, searchable meeting insights.

Record and transcribe meetings automatically

Fireflies joins your meetings on Zoom, Google Meet, Microsoft Teams, and more, transcribing the conversation in real time and storing the transcript securely.

Use case: A marketing manager reviews the transcript from a campaign planning meeting to document tasks and ensure alignment.

Generate smart summaries with key insights

Its AI summarizes meetings into action items, decisions, and highlights. You can edit, share, or comment on these summaries with your team.

Use case: A sales rep shares the AI summary from a discovery call with the onboarding team to prep for the new client.

Search across transcripts using keywords or topics

Fireflies offers advanced search that lets you look up specific terms, speakers, or sentiment trends across your meeting library.

Use case: A project lead searches past calls for all mentions of a client’s competitor to inform pitch strategy.

Collaborate with comments and reactions

Users can comment on transcripts, highlight text, and leave reactions—turning calls into collaborative records teams can work with directly.

Use case: A product designer highlights a user complaint and tags the engineer responsible for that area.

Integrate with CRMs, Slack, Notion, and more

Fireflies connects with over 50 apps to push notes, summaries, and insights into tools your team already uses.

Use case: A sales team sets up automation to sync call summaries to Salesforce, saving manual entry time.

Track speaker talk time and engagement

The platform includes meeting analytics like talk-time ratios, sentiment, and filler word counts—helpful for coaching and optimization.

Use case: A sales coach reviews talk-time data to help a rep improve their pitch delivery.

Why Fireflies.ai Is a Good AI Meeting Assistant

• Teams needing accurate, editable transcripts and summaries
• Sales and project leads tracking meetings across tools
• Companies centralizing insights from client or internal calls
• Managers analyzing team performance with meeting analytics

9. Krisp

Krisp is a real-time AI audio enhancement tool that helps ensure your meetings are crisp, professional, and free of distractions. While not a traditional note-taking assistant, Krisp enhances the quality of AI meeting assistants by removing background noise, echoes, and voice overlaps—ensuring that audio input into transcription tools is clean and accurate.

Remove background noise in real time

Krisp filters out barking dogs, keyboard clicks, construction sounds, and other ambient noise on both ends of the call—without affecting voice quality.

Use case: A remote worker joins a daily stand-up from a noisy café, and Krisp ensures their updates are heard clearly by the team.

Eliminate echo and voice overlap

Krisp suppresses room echoes and overlapping speech, improving audio clarity when multiple people are speaking simultaneously.

Use case: During a brainstorming call with overlapping comments, Krisp ensures each speaker’s input remains distinguishable.

Improve AI transcription accuracy

By cleaning up the input audio, Krisp increases the effectiveness of AI transcription tools like Fireflies, Otter.ai, and Supernormal.

Use case: A sales team uses Krisp during demo calls to reduce audio errors in their Fireflies transcripts.

Works across any conferencing platform

Whether you’re on Zoom, Google Meet, Teams, or another platform, Krisp integrates seamlessly and works as a virtual microphone.

Use case: A recruiter switches between Zoom and Teams for interviews, and Krisp maintains audio consistency across both platforms.

Track talk time and meeting insights

Krisp’s analytics dashboard shows speaking time, meeting durations, and engagement insights that help improve communication habits.

Use case: A team lead reviews talk-time metrics to ensure equitable participation in hybrid meetings.

Layered on top of your current tools

Krisp is lightweight and runs in the background without requiring major changes to your current meeting workflows.

Use case: A product manager uses Krisp while running meetings in Notion + Zoom without needing to install new meeting software.

Why Krisp Is a Good AI Meeting Assistant

• Remote professionals working in unpredictable environments
• Teams using AI transcription tools that need clear input audio
• Hybrid workplaces optimizing meeting quality and participation
• Anyone seeking distraction-free, polished meeting experiences

10. Jamie

Jamie is an AI meeting assistant designed to capture and structure insights from Zoom, Meet, and Teams calls. It automates transcription, note-taking, and action item tracking—making it easy for product and operations teams to streamline meetings and follow through faster.

Record, transcribe, and summarize meetings

Jamie automatically records meetings, transcribes conversations with speaker labels, and generates clear, shareable summaries within minutes.

Use case: A product manager reviews the Jamie summary of a roadmap planning call to track all key decisions and assign follow-up items.

Extract action items and decisions

Jamie identifies tasks, next steps, and decisions from your calls, and organizes them into structured lists for easy review or export.

Use case: After a sales pipeline meeting, a manager receives a list of decisions and assignments with owner names and deadlines.

Collaborate on summaries with your team

Users can comment on, edit, and tag content in summaries, making them more accurate and context-rich before sharing with stakeholders.

Use case: A stakeholder refines summary notes and adds tags before forwarding them to the engineering team for prioritization.

Sync tasks to tools like Notion, Asana, or Jira

Jamie connects with project tools, letting you move tasks and notes into your existing workflows in one click.

Use case: A team lead sends follow-up tasks from Jamie directly into Notion to organize upcoming sprint work.

Build a searchable archive of meeting notes

Meetings are organized by date, keyword, and participant, helping you revisit past insights without scanning hours of recordings.

Use case: A founder searches past Jamie summaries to find key phrases from investor meetings tagged “Series A.”

Playback audio and video with smart navigation

Jamie includes full recordings with synchronized highlights, transcripts, and summaries to make review efficient and actionable.

Use case: A designer replays a timestamped user request from a previous meeting to refine the onboarding flow.

Why Jamie Is a Good AI Meeting Assistant

• Product managers who need decisions and tasks clearly surfaced
• Cross-functional teams who value editable, shareable summaries
• Teams already using tools like Notion, Jira, or Asana
• Users building a searchable meeting knowledge base

11. MeetGeek

MeetGeek is an AI-powered meeting assistant that records, transcribes, and summarizes calls while also delivering performance analytics. It’s a great choice for distributed teams that want better meeting insights, seamless follow-ups, and reduced post-call busywork.

Automatically record and transcribe meetings

MeetGeek joins meetings on Zoom, Meet, or Teams, transcribing them in real time with speaker labels and searchable logs.

Use case: A product owner who missed a sync-up opens the MeetGeek transcript to quickly catch up on the discussion.

Summarize calls with AI-generated highlights

MeetGeek delivers summaries that include topics covered, decisions made, and tasks discussed—instantly after the meeting ends.

Use case: A UX researcher reviews a usability interview summary to capture key points for the next prototype iteration.

Identify follow-ups, decisions, and key moments

MeetGeek flags critical parts of a conversation—such as open questions or stakeholder decisions—so teams don’t miss action items.

Use case: A CS lead filters a call transcript for “follow-up” tags and shares it with the onboarding team for next steps.

Access meeting analytics and talk-time data

You’ll get insights like participant talk ratios, meeting duration, and sentiment trends to help improve meeting effectiveness.

Use case: A team manager uses analytics to coach a team member who dominates meetings and misses input from others.

Share clips and notes across your stack

MeetGeek lets you extract video or transcript snippets and send them to Slack, email, or internal documentation platforms.

Use case: A product manager clips a user concern and shares it with the dev team in Slack for immediate triage.

Integrate with calendars and CRMs

MeetGeek connects to your calendar and tools like HubSpot or Salesforce, pushing summaries and updates automatically.

Use case: A sales rep completes a discovery call and lets MeetGeek sync the highlights directly into the CRM for deal tracking.

Why MeetGeek Is a Good AI Meeting Assistant

• Teams that want instant summaries and smart highlights
• Managers optimizing meeting habits with analytics
• Teams sharing clips and context asynchronously
• Professionals integrating meeting insights into CRMs or project tools

Conclusion: Find the Right AI Meeting Assistant for Smarter Collaboration

AI meeting assistants aren’t just about transcribing calls anymore—they’re reshaping how teams communicate, capture insights, and move work forward. Whether you’re automating follow-ups, turning client calls into actionable next steps, or just making sure nothing gets lost in the shuffle, the right tool makes all the difference.

These 10 solutions bring powerful AI to your conversations—so you can focus on listening, collaborating, and building momentum after every meeting.

If you want one tool that connects notes, tasks, and project workflows in one place, ClickUp is a great place to start.

✨ Pick the AI assistant that fits your style, trust it to do the heavy lifting, and stay focused on what matters most: doing meaningful work—together.

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