11 Best AI Project Management Tools in 2025

Managing projects today isn’t just about keeping timelines on track—it’s about staying ahead of complexity, adapting to change, and letting AI do the heavy lifting. Whether you're juggling multiple deliverables, cross-functional teams, or fast-moving launches, the right AI project management tool helps you move faster and smarter.

From auto-scheduling tasks to surfacing insights from meetings, these tools don’t just organize your work—they actively help you complete it.

✨ We reviewed the 11 best AI project management tools in 2025 to help you pick the one that fits your team’s workflow, goals, and scale.

✍️ TL;DR: Best AI Project Management Tools at a Glance

🤖 Why Use AI for Project Management?

AI transforms project management from a reactive process into a proactive powerhouse. It eliminates repetitive planning, keeps everyone aligned, and delivers insights that help you make better decisions—faster.

• Automates task creation and scheduling based on real input
• Summarizes meetings, project updates, and docs instantly
• Highlights blockers and priorities before they cause delays
• Syncs tasks across tools and timelines without manual work
• Helps teams focus on outcomes—not just checklists
  

1. ClickUp

ClickUp is a flexible all-in-one project management platform powered by ClickUp Brain—its built-in AI assistant. Whether you’re running sprints, managing campaigns, or launching a product, ClickUp centralizes docs, tasks, whiteboards, timelines, and communication in one place. The AI layer helps you speed up planning, automate work, and get smarter insights across the project lifecycle.

Automate task creation and updates

ClickUp Brain lets you turn meeting notes, briefs, or chat transcripts into structured tasks. You can also auto-assign tasks based on workload or dependencies—saving time on manual updates.

Use case: After a client call, ClickUp AI summarizes the action items and creates tasks assigned to the right teammates, complete with deadlines.

Summarize meetings, threads, and docs

ClickUp Brain can instantly generate summaries of Docs, comments, and project threads. This helps reduce confusion, surface key takeaways, and ensure alignment.

Use case: A project manager opens a 5-page planning doc and uses ClickUp Brain to generate a quick summary before the weekly review.

Build smarter workflows with automation

ClickUp’s no-code Automations let you trigger actions based on project activity—like status changes or due date updates. You can combine this with AI-generated logic for smarter execution.

Use case: When a task is marked “Needs Review,” an automation adds the reviewer, sets a due date, and posts a comment generated by AI.

Turn ideas into trackable execution

ClickUp makes it easy to move from ideation to implementation. You can brainstorm on Whiteboards, document plans in Docs, and create tasks directly from them—complete with AI suggestions.

Use case: A product team sketches out roadmap ideas on a Whiteboard, uses AI to turn sticky notes into tasks, and moves them into the sprint.

Centralize reporting and updates

With real-time dashboards, ClickUp surfaces project health, blockers, and progress across multiple teams or Spaces. You can also ask ClickUp AI to explain changes or generate project briefs.

Use case: A senior exec uses AI to pull a summary of all in-flight marketing projects, complete with team comments and risk areas.

Why ClickUp Is a Good AI Project Management Tool

• Teams running end-to-end workflows with task + doc integration
• Managers who need visibility without digging into spreadsheets
• Teams looking to automate repetitive work with AI
• Anyone who wants to connect meetings, planning, and execution in one place

Try ClickUp for free today!‍

2. Asana

Asana is a well-known project management platform that helps teams organize work and stay on track. Its AI features are designed to boost productivity, streamline planning, and improve prioritization—especially across cross-functional teams. Asana AI acts as a virtual teammate that surfaces the most important work and removes blockers.

Prioritize the right work automatically

Asana AI suggests task priorities based on deadlines, dependencies, and workload. This helps teams focus on high-impact work and avoid bottlenecks.

Use case: A marketing manager reviews tasks for the week and uses Asana AI to automatically sort them by urgency and strategic value.

Generate task descriptions and project plans

You can use AI to draft project briefs, fill in task details, or write status updates—saving time and reducing the need for manual input.

Use case: A team lead spins up a new campaign project and uses AI to write the outline and assign action items within minutes.

Predict and resolve project risks

Asana AI detects at-risk tasks and suggests ways to keep timelines on track. It considers workload balance, blocked dependencies, and overdue tasks.

Use case: A product owner gets an AI alert about a delayed task and uses the recommendation to reassign and adjust timelines.

Summarize updates and inbox messages

The Smart Summaries feature condenses long comment threads or inbox messages into digestible insights, helping you stay focused.

Use case: A manager returning from PTO opens Asana and gets AI summaries of key updates and decisions made while they were out.

Connect AI across workflows

Asana integrates AI insights across its timelines, dashboards, and calendars—bringing smarter decisions into daily workflows.

Use case: An executive views the project timeline and clicks on an AI-generated insight that flags a cross-team dependency risk.

Why Asana Is a Good AI Project Management Tool

• Cross-functional teams managing multi-step workflows
• Project leads who want prioritization and risk detection help
• Teams juggling fast-moving campaigns or launches
• Orgs already invested in structured project templates

3. Monday.com

Monday.com is a visual work operating system built to manage any type of project—whether it’s product development, marketing, or operations. Its AI features streamline task creation, automate workflows, and surface insights to keep teams aligned and moving fast. With customizable boards, dashboards, and integrations, Monday brings clarity and structure to chaotic work.

Use AI to create tasks and plans faster

Monday AI can auto-generate tasks, project outlines, and checklists based on prompts or templates—saving setup time and reducing friction at kickoff.

Use case: A product marketer starts a launch campaign and uses AI to generate a structured task plan with dependencies, owners, and deadlines.

Get real-time status updates

AI-generated summaries highlight progress, delays, and risks across projects so teams don’t miss critical updates.

Use case: A project lead reviews the AI summary of a sprint board to quickly spot which tasks are lagging and who needs help.

Automate repetitive work

Monday’s automation engine works with AI to assign tasks, move items between boards, or notify teammates—so you reduce manual overhead.

Use case: An ops team sets up a rule to auto-assign incoming support tasks, and Monday AI flags any SLA risks before they escalate.

Customize workflows with AI integrations

Whether it's document creation, lead tracking, or inventory management, Monday’s AI tools adapt to your process with flexible integrations.

Use case: A sales manager connects their CRM to Monday and uses AI to generate weekly account status reports from live data.

Use natural language for faster actions

With AI-enhanced command features, users can ask Monday to surface tasks, create items, or summarize project boards using plain language.

Use case: A remote team member types “Show me high-priority tasks for this week,” and AI filters the relevant items instantly.

Why Monday.com Is a Good AI Project Management Tool

• Teams managing visual workflows across multiple functions
• Managers automating project handoffs and reporting
• Orgs that need customizable boards with smart features
• Users who prefer a mix of templates and no-code automation
  

4. Wrike

Wrike is a robust project management platform built for teams needing detailed planning, resource visibility, and enterprise-grade scalability. Its AI capabilities are focused on boosting productivity, identifying risks, and delivering actionable insights through work intelligence features. Wrike works especially well for marketing, operations, and professional services teams.

Predict and mitigate project risks

Wrike’s Work Intelligence AI can detect project risks before they become problems. It flags overdue tasks, unmet dependencies, or potential workload imbalances—allowing teams to act early.

Use case: A PM receives an alert that a deliverable may delay the launch and reassigns tasks to avoid the bottleneck.

Smart task creation and assignment

You can use AI to auto-generate tasks from briefs or meetings and suggest owners based on workload and role.

Use case: A creative lead uploads a design brief and uses AI to convert it into a task list, auto-assigning team members based on current capacity.

Summarize updates and documents

Wrike AI can summarize long project threads or attached docs, making it easy to get up to speed quickly.

Use case: A new team member joins mid-project and uses AI summaries to review past updates and understand the current context.

Optimize resource planning

AI-driven insights help managers allocate people and time more efficiently. It highlights overbooking, under-utilization, and scheduling conflicts.

Use case: A resource manager sees an upcoming workload clash and proactively redistributes assignments across the team.

Accelerate campaign and report creation

Wrike’s AI helps generate performance reports and client-facing updates based on real-time project data—especially helpful for marketing teams.

Use case: A marketing agency uses Wrike to auto-generate a campaign progress report with visual timelines and KPIs for the client.

Why Wrike Is a Good AI Project Management Tool

• Teams juggling complex timelines and resource planning
• Agencies and ops teams needing clear risk detection
• Managers who want automated updates and assignments
• Enterprises prioritizing project visibility and scalability

5. Notion

Notion combines documentation, databases, and lightweight project management in one flexible workspace. With the addition of Notion AI, teams can streamline tasks, summarize content, and organize work effortlessly—all while keeping everything in one place. It's especially useful for startups, remote teams, and knowledge-heavy workflows.

Use AI to generate and summarize tasks

Notion AI can analyze meeting notes or project briefs and turn them into actionable to-dos. It can also summarize updates, helping teams quickly catch up on context.

Use case: A founder pastes meeting notes into Notion and asks the AI to extract action items for the product and marketing teams.

Organize work with databases and views

Notion lets you build project trackers using databases that support kanban, calendar, list, and timeline views—adaptable to any workflow.

Use case: A content team manages their editorial calendar with a database view that tracks status, owners, deadlines, and assets in one place.

Collaborate in docs and project pages

Teams can write docs, embed roadmaps, and leave inline comments—all inside Notion pages that double as living project hubs.

Use case: A product team builds a spec in Notion and links it to sprints, backlog, and user research—all in one interconnected doc.

Customize templates for any use case

You can create or use Notion’s community templates for team retros, sprint planning, standups, and more—saving time and standardizing workflows.

Use case: A startup team uses a Notion template to run weekly async standups and logs insights under each department’s section.

Sync and share across teams

Pages and databases can be shared with individuals, teams, or the entire company. Notion’s permissions ensure the right people can view or edit.

Use case: A cross-functional team shares a quarterly roadmap doc with leadership while keeping internal planning notes private.

Why Notion Is a Good AI Project Management Tool

• Teams blending docs and tasks in one place
• Startups and async teams needing flexible planning
• Creators and PMs wanting AI for ideation and writing
• Organizations prioritizing connected, customizable workflows

6. Jira

Jira by Atlassian is a widely used project management platform tailored for software teams, with deep integrations into agile workflows, issue tracking, and sprints. Its AI features enhance prioritization, automate routine tasks, and surface insights from team activity.

Prioritize issues with AI insights

Jira's AI-powered automation engine helps teams detect blockers, dependencies, and high-priority items based on historical activity and issue metadata.

Use case: An engineering lead sees that a newly filed bug affects multiple high-value customers and is automatically bumped in priority by Jira's AI engine.

Automate sprint planning and task routing

Using automation rules, Jira can assign tasks, trigger workflow transitions, or update statuses based on sprint changes or ticket movement.

Use case: When a bug fix is marked complete, Jira auto-updates its linked epic and notifies the QA team for testing.

Generate summaries from issues and comments

AI can summarize long issue threads, giving users a quick grasp of updates or blockers.

Use case: A PM joins a thread with 30 comments and uses Jira’s AI to get a one-paragraph summary of key decisions and remaining tasks.

Forecast timelines and workload

AI-driven reports in Jira help forecast sprint velocity, team capacity, and project completion timelines based on past sprint data.

Use case: A team lead reviews Jira's velocity report to decide whether to take on two epics in the next sprint or only one.

Surface relevant documentation

Jira integrates with Confluence to pull related documentation or specs when viewing a ticket.

Use case: A developer opens a ticket and sees an automatically suggested design spec from Confluence linked in the sidebar.

Why Jira Is a Good AI Project Management Tool

• Agile teams needing sprint tracking and backlog automation
• Software orgs that require deep issue management and reporting
• Engineering teams that want AI to summarize and prioritize issues
• Companies already using Atlassian tools like Confluence or Bitbucket

7. Motion

Motion is an AI-powered task and calendar manager built for busy professionals and executives. It automatically plans your day, fills your calendar, and helps you prioritize work using smart scheduling logic.

Auto-schedule tasks into your calendar

Motion automatically finds the best time for each task, reschedules when plans change, and balances work across days.

Use case: A startup founder inputs 10 to-dos, and Motion fills their week—rescheduling tasks as new meetings are added.

Detect conflicts and overbookings

Motion scans your calendar for conflicts or overlapping meetings and suggests better time blocks for deep work.

Use case: A manager double-books an afternoon, and Motion instantly reschedules their writing block for the next morning.

Prioritize based on urgency and deadlines

Tasks are ranked using AI based on due dates, estimated effort, and task urgency—helping you tackle what matters first.

Use case: A product marketer adds five tasks, and Motion highlights the two with upcoming deadlines at the top of their day.

Combine calendar, tasks, and meetings

Instead of juggling tools, Motion consolidates everything into one smart daily view—with real-time updates as plans shift.

Use case: A busy executive sees their tasks, team meetings, and prep blocks all lined up in one AI-organized view.

Send reminders and nudges automatically

Motion helps keep you on track by sending notifications and nudges if you’re at risk of missing a deadline.

Use case: An analyst falls behind on a report, and Motion pings them with a suggested time to catch up.

Why Motion Is a Good AI Project Management Tool

• Solo users who want a personal AI assistant for time blocking
• Busy professionals juggling meetings, deadlines, and to-dos
• Leaders who want auto-scheduled deep work and task clarity
• Startups aiming to boost personal productivity without heavy tools

8. Height

Height is a project management platform designed for technical teams who want flexibility, speed, and strong developer integrations. It offers a minimal UI with powerful features like AI summaries, Git sync, and automation.

Summarize conversations and task threads

Height’s AI assistant condenses long discussions into clear summaries, helping new contributors get up to speed fast.

Use case: A developer joins a bug thread late and instantly sees a summary of what’s been tried, fixed, or failed so far.

Write and triage issues with AI

AI can auto-fill task descriptions, generate bug reports from text or screenshots, and route them to the right teammate.

Use case: A designer submits feedback, and Height generates a formatted task with tags and assignee suggestions.

Sync with GitHub and GitLab

Height integrates with your codebase tools to show PRs, commits, and branches directly inside task threads.

Use case: A dev sees their assigned bug linked to a PR and updates the ticket as the branch gets merged.

Automate workflows with triggers and logic

You can set up task automations using conditional logic—moving tasks, changing assignees, or alerting teammates when criteria are met.

Use case: When a bug moves to QA, Height automatically tags the QA lead and adds it to the next test cycle.

Collaborate via flexible views and mentions

Height supports list, kanban, and calendar views, along with robust @mentioning, slash commands, and real-time collaboration.

Use case: A product trio plans features in list view, switches to calendar for roadmap planning, and chats directly in task threads.

Why Height Is a Good AI Project Management Tool

• Tech teams who need fast, flexible project tracking 
• Companies integrating Git workflows into PM tools
• Developers who want markdown, AI, and automation in one place
• Teams replacing Jira with something leaner and more modern

9. Smartsheet

Smartsheet is a spreadsheet-style project management platform that blends flexibility with enterprise-grade features. Its AI capabilities help users automate workflows, summarize updates, and get actionable insights from complex project data.

Automate workflows and task updates

Smartsheet lets you set up conditional logic, triggers, and alerts—keeping teams on track without manual check-ins.

Use case: A project coordinator sets rules to alert team leads when a task is overdue and automatically changes status to “Needs Review.”

Summarize updates with AI

Smartsheet’s AI summarizes activity logs, comments, and sheet changes so users can quickly catch up on project progress.

Use case: A program manager opens a status sheet and views an AI-generated summary of the week’s key updates and blockers.

Streamline approvals and document routing

Using AI-assisted workflows, users can automate document approvals, file uploads, and request tracking.

Use case: An HR team sets up an automated offer letter process—triggered by a status change and routed to approvers instantly.

Visualize work with multiple views

Smartsheet supports Gantt charts, grids, card views, and calendars—customizable for any workflow or reporting need.

Use case: A marketing team uses grid view to plan tasks, switches to calendar view for campaign tracking, and shares a Gantt with leadership.

Integrate with enterprise systems

Smartsheet connects with Salesforce, Microsoft Teams, Jira, and dozens of other tools, making it a central hub for work management.

Use case: A sales team syncs Smartsheet with Salesforce to generate reports and dashboards based on closed-won deals.

Why Smartsheet Is a Good AI Project Management Tool

• Enterprise teams managing large-scale projects with approvals
• Ops and HR teams needing automations and form routing
• Teams who prefer spreadsheet-style workflows with visual flexibility
• Organizations looking for deep integrations and workflow governance

10. Trello

Trello is a visual task management tool built around kanban boards, making it ideal for teams that want a simple, drag-and-drop interface. With recent AI upgrades from Atlassian, it now offers intelligent suggestions, summaries, and automations.

Organize work with visual boards and cards

Trello lets teams manage projects using boards, lists, and cards—ideal for creative, agile, or lightweight workflows.

Use case: A content team uses Trello to organize blog production, with separate lists for pitching, writing, editing, and publishing.

Get smart suggestions from AI

Trello’s AI offers card recommendations, due date predictions, and next-step suggestions based on past activity.

Use case: A PM creates a new sprint board and Trello suggests checklists, team assignments, and potential blockers.

Summarize card activity with AI

Long comment threads on cards can be condensed using Trello’s AI, helping team members catch up quickly.

Use case: A designer opens a card with 12 comments and sees an AI-generated summary of approvals, changes, and remaining tasks.

Automate actions with Butler

Butler is Trello’s built-in automation engine that allows users to create rules, buttons, and scheduled actions without coding.

Use case: When a card moves to “Done,” Butler automatically adds a label, sends a Slack message, and archives it after 2 days.

Add power-ups and integrations

Trello offers Power-Ups for tools like Google Drive, Slack, Jira, and Confluence—extending its capabilities beyond boards.

Use case: A sales team links Trello to Google Drive and attaches pitch decks directly to client task cards.

Why Trello Is a Good AI Project Management Tool

• Creative and agile teams preferring visual workflows
• Users seeking lightweight boards with automation
• Teams needing AI to streamline card management
• Businesses already using Atlassian tools like Jira or Confluence

11. Taskade

Taskade is a flexible all-in-one collaboration tool combining tasks, notes, and mind maps in one visual workspace. Its AI capabilities support task generation, meeting summaries, and content drafting inside project docs.

Turn prompts into structured task lists

Taskade’s AI Assistant can generate outlines, to-do lists, or brainstorming content from a single prompt—ideal for early-stage planning.

Use case: A startup founder types “Plan product launch” and gets a detailed checklist with marketing, ops, and tech subtasks.

Summarize meetings and notes

Meeting notes and discussion threads can be summarized by AI, making it easy to extract key points and decisions.

Use case: After a remote sync, Taskade summarizes the notes and sends an action list to the team automatically.

Switch between views effortlessly

Taskade supports list, kanban, calendar, mind map, and org chart views—each updating in real time as work progresses.

Use case: A team starts in list view for task entry, switches to mind map view for ideation, then moves to kanban for execution.

Collaborate live with chat and comments

Users can co-edit docs, chat inside tasks, and leave threaded comments—reducing context switching between tools.

Use case: A remote team works on a roadmap doc together and uses the built-in chat to discuss scope changes live.

Manage workflows with templates

Taskade offers hundreds of templates for team agendas, roadmaps, sprint planning, and personal productivity.

Use case: A project manager uses a sprint planning template to kick off weekly priorities and track team check-ins.

Why Taskade Is a Good AI Project Management Tool

• Remote teams combining docs, tasks, and meetings in one tool
• Users needing mind mapping and outline generation
• Individuals managing personal productivity with AI
• Teams wanting live collaboration and flexible views

Final Thoughts on AI Project Management Tools

Project management doesn’t need to be a juggling act of tasks, timelines, and team check-ins. The best AI project management tools help you move from chaos to clarity—by automating what’s repetitive, surfacing what’s urgent, and simplifying how teams collaborate.

Whether you’re managing a product sprint, planning a campaign, or just trying to stay ahead of your to-do list, these tools turn reactive workflows into proactive wins.

✨ The goal isn’t to do more. It’s to focus on what actually moves the needle.

Tools like ClickUp go beyond just task tracking—they give you AI-powered insights, docs, dashboards, and automations in one place. So your entire project flow is connected from kickoff to delivery.

Choose the platform that fits your rhythm, trust the system, and go build something exceptional.

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